Worlds Collide: Successful, Collaborative Strategies For Smoother Planning

Worlds Collide: Successful, Collaborative Strategies For Smoother Planning

Event planning can become quite a task. You need to collaborate with clients, team members, and even (sometimes) the client of the clients. When too many irons are in the fire, miscommunication and conflicts arise. These helpful tips will encourage positive behavior for successful event planning.


Conflicts Come First

Whenever you plan an event, you can almost guarantee a conflict between parties. And this generally means it’s pertaining to a small issue that can easily be resolved. Have you ever heard the phrase ‘too many cooks in the kitchen’? The same phrase belongs in event planning because the event planner has to work with hundreds of people, coming up with the best outcome to appease each person. Whether you’re the event planner or another person involved with the planning, conflicts will arise. Don’t ignore them. Gather your team (and whomever is involved) to resolve this issue altogether. For example, the event tent may be designed to hold a specific scheduled number of people but the number of people have increased the morning of the event. These small and large conflicts can be resolved when everyone is on the same page and aware of what needs to be done.

Communication is Key

Successful event planning starts with clear and concise communication from all involved. Your team should have specific duties at which they perform best. This communication should be translated in a hub or platform that is easily obtained by your team. This can be through email, chat forum or a company team blog. Whatever platform that allows for smoother communication is what will help you achieve the best results for event planning.

Roles & Duties

Again, each team member should have their own roles in which they perform best. This could mean managing accounting, managing orders for tables and chair rentals or working with the client. All roles and duties should be careful doled out to the proper team member for effective workplace collaboration. According to a Sales Force survey, 86% of employees and executives lack effective collaboration skills. Doling out roles and duties also comes from knowing your team’s strengths and weaknesses. You wouldn’t want an experienced chef to start setting up the event tent when they need to be putting their effort into what they do best – the food!

Reward & Acknowledge

Perhaps you’ve been catering events for quite a while and just run through the motions as quickly and painlessly as possible. And your employees may feel the same way event after event. If you’re the client and have the same event planner for all of your events, you’ve established a well-working relationship by now. Acknowledge their endless efforts for a smooth and successful run each time.

Event planning can be a daunting task. But with the right team, attitude, and collaboration you can have a successful outcome. Contact the experts at Event Makers for a smooth transition for your most important events.